technical documentation

From: David Herbert
Sent: Thursday, November 23, 2017 7:35 PM
To: ‘Laura Munns’
Cc: jokeefe
Subject: RE: Registration pages on the website

I added the Extended Care to the application form. One will appear under each child, but is not a required field.

I did document the flow in early August and have updated/enhanced it below.

The New, Current and Priority application forms all use the same Gravity Form.
A page template (Application Form) was created to control when the form is displayed.
To permits the different “forms” to appear on different are pages.
What controls the New/Current/Priority status is a Custom Field value at the bottom of the different pages.

There are 3 different pages:
• Application Form
• Current Student Application Form
• New Student Application Form

For the “Application Form” page:
• The custom field value is “New”.
• The navigation and web page link to it.
• It’s available 24/7/365.

For the “Current Student Application Form” page:
• The custom field value is “Current”
• The page is only available from 12/1 thru 12/14. (Outside that time frame it will reference the “Application Form” page.)
• This is the URL the school will used for re-enrolling students
o stalpreschool.com/site/forms/current-student-application-form/

For the “New Student Application Form” page:
• The custom field value of “Priority”
• The page is only available from 12/15 thru 12/31. ( Outside that time frame it will reference the “Application Form” page.)
• This is the URL the school will used for enrolling during the priority time
o stalpreschool.com/site/forms/new-student-application-form/

When a form is submitted, the custom field value is also a part of the content that is submitted.
Thus we can tell when the form was submitted.

Dave

From: Jerry O’Keefe
Sent: Thursday, November 23, 2017 2:17 PM
To: ‘Laura Munns’
Cc: ‘DaveATgci Herbert’
Subject: RE: Registration pages on the website

Hi Laura –

Dave and I talked yesterday – and we think we have all the forms and the methods you want covered – but we may not have done is sent you enough details for you to use them. So, we will try to get the details/instruction set to you by Monday morning; if you have questions, then we can talk over the phone to try to resolve them. There should be no need to use the form you duplicated and then edited; we think we have it covered; see below about extended care questions

We code a field/column in the spreadsheet based on the method the user uses to fill it out so you can distinguish new, current, priority…..Also, we used the dates you gave us to provide logic that only allows the forms during the open dates…

I think I have these links correct below; but Dave will send the instruction set.

App form for the public: https://www.stalpreschool.com/forms/application-form/

App form for current students: https://www.stalpreschool.com/forms/current-student-application-form/

App form for new students: https://www.stalpreschool.com/forms/new-student-application-form/

We have questions on the extended care:
Isn’t the extended card dependent on the enrollment type? Looks to me you can only sign up for after care if you are full day; everyone can request before care. Do I have that right?
Half Day is 9:00-12:45. Full Day is 9:00-3:00.
Before Care runs 8 AM- 8:50 and After Care from 3:05-4:30

Thanks

Jerry O’Keefe
GO Consulting Inc
www.goconsulting.biz
v 443.519.4140
f 206.888.6881